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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, or RTF document file format.
  • Where available, URLs for the references have been provided.
  • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.

Author Guidelines

Advances in Social Work is a refereed journal published by Indiana University School of Social Work. The journal seeks to publish empirical, conceptual, and theoretical articles in all areas of social work research, education, and practice. Interdisciplinary contributions are encouraged. Authors are provided timely and constructive reviews of their manuscripts. Advances in Social Work is a completely online journal including article submission, review, and publication. As an author submitting your manuscript to Advances in Social Work, we would ask that you do the following:

  1. Before logging into our website, you should prepare your manuscript. Please ensure that the manuscript has the following formatting:
    1. The manuscript should be sanitized so that the author(s) name(s) are not given. Please change all authors’ names to “X” for references and just deleted for author identification. For example, if your manuscript says something like “this study is based on a larger study by the authors (Daley, 1999)” you would change it to “this study is based on a larger study by the authors (X)”. Once the manuscript has been reviewed and if the decision has been made to accept it, the final version of the manuscript can replace the actual names in the references and citations.
    2. Again to ensure anonymity, the author should prepare a separate title page with title, authors (including full contact information), and any special information (i.e. “this study was funded by the Lilly Foundation”). During the submission process the submitters will first upload the primary file and then be given the option to upload supplementary files. Your will upload the title page as a supplementary file.
    3. The manuscript should be in Word for Windows format with 12-point font, double spaced. An abstract of 200 words or less is included at the beginning of the manuscript.  The abstract should include the purpose of the manuscript, a brief description of the sample and methods if appropriate, key findings, and a recommendation.  It is not sufficient to state "implications will be discussed." A list of three to five key words that reflect the content of the manuscript should be provided directly below the abstract. Tables and figures should be embedded in the manuscript, NOT placed as addenda at the end of the manuscript. For tables, please use Word's table tools -- do not just use regular tabs. Acknowledgments and footnotes should appear on the last page and references should start immediately after footnotes. Most manuscripts should be no more than 25-30 double-spaced pages long (including references, tables, and figures), although longer manuscripts may be considered. Citations, references, footnotes, and the overall format of the manuscript should follow the Publication Manual of the American Psychological Association (6th edition) style guidelines.
    4. Make sure you remove the identifying information in the file properties too. This can be done (as described in the file “ensuring a blind review”) as follows: “To ensure the integrity of the blind peer-review for submission to this journal, every effort should be made to prevent the identities of the authors and reviewers from being known to each other. This involves the authors, editors, and reviewers (who upload documents as part of their review) checking to see if the following steps have been taken with regard to the text and the file properties: The authors of the document have deleted their names from the text, with "Author” and year used in the references and footnotes, instead of the authors’ names, article title, etc. With Microsoft Office documents, author identification should also be removed from the properties for the file (see under File in Word -- specific steps may vary depending upon which version of Word you are using), by clicking on the following, beginning with File on the main menu of the Microsoft application: "File > Prepare > Inspect Document > (make sure the box for Document Properties and Personal Information is checked) Inspect > Remove All > Close > Save.”
    5. PLEASE proof your manuscript. Most common mistakes are references cited in the text that have not been included in the reference list (or vice versa). Please perform one last check of your references before you send in the manuscript.
  2. Once the manuscript is ready to submit, you can register and log in at http://journals.iupui.edu/index.php/advancesinsocialwork (PLEASE NOTE THAT YOU MAY GET A WARNING NOTICE THAT THE WEBSITE IS NOT SECURE YET, SELECT THE CHOICE THAT SAY CONTINUE ON)
    1. Select the “register” choice at the top of the webpage
    2. Complete the information in the profile form
    3. Select under “register as” the choice of “author”. NOTE: If you are interested in being a reviewer, you should check the “reviewer” choice too.
    4. Once you have registered, you will see a new screen. On that screen will be "Advances in Social Work” and “author”. Click on the “author” choice. You will be taken to a new screen with “click here to start the submission process”. Click on that choice.
    5. A new screen will pop up with information and a submission checklist. You must check each of the items on the checklist. There is information that you can click on for some of the items (i.e. “author’s guidelines”). You then select “articles” for the section choice.
    6. At the bottom of the page is “save and continue”. Click on that button when you are done.
    7. The next screen (called “metadata”) is where you add additional authors, add the title & abstract, and place the keywords (called subject classification). Other information (i.e. discipline, funding source) can be added in appropriate boxes. When you have entered the pertinent information, click “save and continue”.
    8. You then upload the manuscript where it says “upload submission file” by choosing “browse” and finding your file to upload. Notice that the file is given an anonymous number to protect the author from being identified.
    9. Next you will upload the title page as a supplementary file in addition to any other supplementary files you may have. With regards to your title page as supplementary file, please ensure that the box next to, "Present file to reviewers" is left UNCHECKED. Examples of other possible supplementary files include copies of original tables or figures in case editing changes due to formatting requirements are necessary. When you have uploaded the pertinent files and entered the pertinent information, click “save and continue”.
    10. The final step is to see the manuscript submitted. Click “finish submission” and you are done. If there are any flaws in the submission process, you can click “cancel” and start the process again. Once you have clicked “finish submission”, the process is done and you will be sent an e-mail confirming your submission.
    11. After you have submitted the manuscript, you can check on the status and where it is at in the review process by logging in as the author.
  3. Publication of an article does not imply endorsement of the author's opinion by the Editor, Editorial Board, or Indiana University School of Social Work.
  4. Papers that have been previously published with substantially similar content or submitted simultaneously to another journal will not be considered.
  5. Authors are personally responsible for ensuring adherence to relevant copyright laws.

NOTE: Manuscripts submitted by January 1 will be considered for publication in the following fall issue. Typically, final revisions of accepted manuscripts must be received by July 31st for inclusion in the fall issue. Margaret E. Adamek, Ph.D., Editor Advances in Social Work Indiana University School of Social Work ES4138 902 West New York Street Indianapolis, IN 46202-5156 Phone: (317) 274-6730 Fax: (317) 274-8630. E-mail: madamek@iupui.edu

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